Help for Online Bill of Lading

Online Bill of Lading


About the Online Bill of Lading

Our Online Bill of Lading lets you:

You can print and/or email labels and BOLs. We suggest you print two copies—one for your records and one to give to the pickup driver.

Our Bill of Lading tool helps you quickly complete your BOL by providing

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Role

Select your role for the shipment. Click the asterisk at the top-right of the section to save and apply your choice to future BOLs.

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Your Locations

Select your business location. The section heading corresponds with the role you indicated in the first section. For example, if your role is shipper, your location(s) will appear under the Shipper heading.

If there are fewer than 75 locations associated with your user ID, the drop-down list will contain all locations sorted alphabetically by name, then state, then city. If there are more than 75 locations associated with your user ID, enter the name and/or the ZIP Code of the location and click Search. Click Change to access the Customer Locations screen to update your list.

Select a location from the drop-down list to populate all the information in the Shipper fields. Enter your email address to have the completed BOL e-mailed to yourself.

Click the asterisk at the top-right of the section to save and apply your choices to future BOLs.

If the origin location is NOT the same as the shipper address, uncheck the box. You can then enter a ship-from location on the next page.

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Consignee or Shipper

Depending on the role you play for a shipment, this section heading could change (Consignee or Shipper).

Enter the consignee ZIP Code (if you are the shipper) or the shipper ZIP Code (if you are the consignee or third party). When you enter this ZIP Code, we check your Address Book and provide you a list of corresponding locations from the entries you've saved.

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Additional Information

Enter the pickup date; the default is today's date.

Uncheck the box next to On submit request pickup if you do not want the Bill of Lading tool to schedule the pickup for you when you submit your Bill of Lading.

Click the box next to On submit send Bills via Email to receive a PDF of your completed BOL in email.

Click the asterisk at the top-right of the section to save and apply your choices to future BOLs.

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Parties to the Bill

On the first page of the Create Bill of Lading tool, you choose the role you are playing in the shipment from three options: Shipper, Consignee or Third Party; your location information should then appear in the fields.

Note: If your location does not appear in the fields, select a location from your drop-down list to populate them.

Your personalized Address Book is available in other Bill of Lading sections to help streamline your address and contact information entries.

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Commodities

Commodities or products are pre-populated from your shipper/origin business profile or from products entered in previously created Bills of Lading. If you have fewer than three products, they will be listed one on each line; just enter the weight, handling units and packaging type. Only products that include weight appear on the BOL.

Click here for a list of package types and handling units (the same abbreviations apply to both).

If you have more than three products, all of them will show in the drop-down list.

Check the box at the beginning of the product line to save new products for future BOLs.

Example: How to enter multiple products on a single handling unit

If your shipment consists of 1 SKD containing:

Then, enter the products like this:

  1. Enter: an asterisk (*) in the weight field, the number of handing units and the type of handling units. As you tab, the word CONTAINING automatically displays in the description line.
  2. Then, enter the weight, number of pieces and the piece type for each of the other products in that handling unit.

Refer to the example below. If you have fewer than three products and no drop-down list, click Add Row to enter the first row as below.

Weight No. Shpng Units Kind of Package Pieces UOM H/M Description

* 1 SKD       containing
100     2 CTN   Product A
100     2 CTN   Product B
100     2 CTN   Product C

Important: Pallet Weight (the weight of the pallet alone) will be included in the Total Weight on your printed Bill of Lading in addition to the line items in the Commodities table. If this is correct, click OK to proceed. Click Cancel to change.

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Additional Tabs (Optional)

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E-mail Bill of Lading

If you elected to e-mail your Bills of Lading on the first BOL page, you may enter e-mail addresses in this section to which we will send your completed BOL PDF. If you entered an e-mail address in the shipper/consignee or third-party section, simply click the appropriate box. We will send a PDF to that e-mail address.

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Pickup Request

If you chose to request a pickup when you submitted your BOL (on the first BOL page), you must complete the pickup request section. If you have saved contact settings in the pickup application, we will automatically populate those in this section. You can also request a certified pickup by completing the appropriate information.

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Shipment Information

The information from the first page is displayed here, so you can change it if necessary. If you have preprinted labels, enter the next available PRO Number to submit your Bill of Lading with that PRO Number.

You may save the entered information as a:

Or you may Submit your completed Bill of Lading.

View your templates, drafts and completed Bills of Lading through the BOL File folder under Bill of Lading in the Your Tools drop-down menu.

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Bill of Lading File Folder

View all your completed, draft, template and other carrier BOLs: Click a number next to a BOL type to see a list of those BOLs. Narrow your search by typing a pickup date in the pickup date field at the top of the section.

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File Folder List Page Search Section

To narrow your search on the list page:

  1. Choose your search option (options vary, depending on the BOL type you've chosen).
  2. Complete additional search information as needed.
  3. Click GO; the shipment(s) display(s) below.

To retrieve the entire list again:

  1. Search by pickup date and "Select All."
  2. Click GO.

Click the calendar icon for help selecting dates.

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File Folder Completed, Other Carriers BOLs

View your completed or other carriers BOLs and perform multiple actions on one or more BOLs. Shipments remain on these lists for 90 days from the pickup date or until you delete them.

Click the Back to Summary button on the right side of the page to return to the Summary page that lists the types of BOLs.

Quick Links at the top right of the page give you the option to:

To select a shipment, click ALL or click the box next to a PRO Number. Then, select an action from the drop-down menu and click GO. To "unselect" the shipments, click NONE to remove the check marks.

From this page, you can

Select Action:

Click links in columns at the right to: (available only for YRC Freight BOLs)

You may also click a PRO Number to edit a BOL until you schedule your shipment for pickup.

Click a column heading (PRO Number, Shipper, Consignee, Service Level and Pickup Date) to sort by that column.

View/Print Your BOL*

  1. Select the PRO Number of the document you want to print.
  2. Select Print/View/Email from the Select Action drop-down menu.
  3. Click Go; the BOL Document Request screen appears.
  4. Choose a BOL format (Standard, VICS or BOL with Terms and Conditions).
  5. Click Print/View; a box appears asking you whether you want to open or save the PDF.
  6. Choose open, then click the button to print the document.

View/Print Your Labels*

  1. Select the PRO Number of the document you want to print.
  2. Select Print/View/Email from the Select Action drop-down menu.
  3. Click Go; the BOL Document Request screen appears.
  4. Choose your label format(s) (Shipping and/or PRO Number).
  5. Complete your label setup selections.
  6. Click Print/View; a box appears asking you whether you want to open or save the PDF.
  7. Choose open, then click the button to print the document.

Email Your BOL and/or Labels

  1. Select the PRO Number of the document you want to print.
  2. Select Print/View/Email from the Select Action drop-down menu.
  3. Click Go; the BOL Document Request screen appears.
  4. Choose a BOL and/or label format and complete your label setup selections as needed.
  5. Enter up to 5 email address(es) to which you want the document(s) sent.
  6. Click Email.
  7. Choose open, then click the button to print the document.

* You must have Adobe Reader to view/print your BOL and labels PDFs. Click here for a free copy of Adobe Reader .

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File Folder Draft, Template BOLs

View draft (saved, uncompleted) or template (saved for repeated use) BOLs and perform multiple actions on one or more BOLs.

Click the Back to Summary button on the right side of the page to return to the Summary page that lists the types of BOLs.

To select a shipment, click ALL or click the box next to a PRO Number. Then, select an action from the drop-down menu and click GO. To "unselect" the shipments, click NONE to remove the check marks.

From this page, you can

Select Action:

Click a column heading (PRO Number, Shipper, Consignee, Service Level and Pickup Date) to sort by that column.

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File Folder Edit a Shipment

You can edit a shipment up to the time the shipment is picked up. Simply click the PRO Number to be transferred to the Bill of Lading screen to update your information. Then, submit the bill again; the updated information is sent electronically to the database. Remember: If you edit a shipment, you must print the Bill of Lading again, so the driver has a corrected Bill of Lading before he leaves your site. After you submit a pickup request online, you will no longer be able to edit the shipment.

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File Folder Quote a Shipment

If you are paying the shipping charges, you can click "Display Quote" in the Quote column to see a quote based on the information on the Bill of Lading you selected.

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View/Print Bill of Lading

View and/or print a PDF of the Bill of Lading in Adobe Reader. Click here to download this free software to your computer.

After the BOL appears in Reader, click the printer button (in the button bar immediately above the BOL image) to print your BOL to give to the driver.

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View/Print BOL Documents

  1. Select a BOL format: Standard, VICS, Tradeshow or Fast as Flite.
  2. Select a label format: Shipping or PRO Number labels.
  3. Click Go to submit and print or view your documents.
  4. Click Back to BOL File Folder to return to the file folder.

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Drafts

All draft Bills of Lading appear in the drafts list. To complete a Bill of Lading:

  1. Click the pickup date to go to the Create Bill of Lading tool.
  2. Complete the BOL.
  3. Click submit; the BOL is stored in your completed BOL list and removed from the draft list.

If you do not want to complete a draft BOL, click the box next to the shipment, then click Delete.

Click the shipper/consignee or pickup date column heading to sort multiple drafts by that column.

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Templates

All saved templates appear in your Templates list. Templates save you time completing your BOLs because they store frequently used information for reuse.

To use a template:

  1. Click the name of the template you want to use; the template appears in the create Bill of Lading application.
  2. Complete the remaining fields.
  3. Submit.

Templates stay on the list until you delete them. To delete a template, click the box next to the template, then click Delete.

Click the Title, Shipper or Consignee heading to sort multiple templates by that column.

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Help for Online Bill of Lading